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  • I’ve struggled with digital organizing for decades. I tried tons of strategies from other people. There’s lots of good ideas, but ultimately you have to find something that works for you. I take some ideas from other systems and tweak them in ways that make sense for me.

    I heavily rely on the default indexing of my OS. KDE is great, but most OSes have pretty good file searching tools. Just make sure to label files or at least folders in ways that are searchable.

    Backups are super important (3 copies, 2 different types of media, 1 copy off site). I like to structure my data in a way that is easy to back up. I have a folder called “ephemeral” for stuff that I don’t care to back up so I don’t waste precious space. But i also try to have way more space than i need. I have a 4TB ssd on my main laptop and am planning on upgrading to 8TB soon. I have two different ZFS RAID3 arrays on my server where I copy data too. I started using syncthing to keep different types of media backed up between multiple computers. That way I can decide which computer is connected to which data set. Then I take regular backups of the sever to external drives and rotate those backup off site monthly.

    I like to have a folder called “archive” where i put things that I want to hold on to, but will probably never need regular access too.

    I also have a sensitive data folder for things that need to be on encrypted drives like financial statements, social security, passwords, ssh keys. Keeping it together helps me from forgetting it on an unencrypted drive. I had a laptop stolen once and it sucked not knowing what they may have pulled from it.

    I have a media folder that contains folders for basic file types like documents, pictures, books, music, etc. The ephemeral folder has the same folder structure, but contains files that i don’t care if they disappear or get deleted. It is annoying to keep up with this though. But investing in storage space buys me time to not deal with it.

    It will never be perfect so I learned how to stop worrying and love the search.

  • I have an organised Documents folder, Pictures folder, Videos folder etc synced between my devices with Syncthing. Downloads is just for temporary things I download from the web, but I never delete anything from there, so it just builds up. I keep a backup on an external 2TB SSD

  • At this point, with the sheer amount of data, I've structured things based on individual drives. All of my devices have the onboard SSD - I go for 1TB minimum. Call me old fashioned, but I still partition that one in two, one containing the Windows stuff and the essential 3rd party software, and a second partition which contains games, downloaded media, miscellaneous software, generally the stuff I use more frequently, but isn't vital. It's also where I store all downloads to keep the Windows partition clean and separate.

    As for my external drives, I have one which I keep stuffed with game installs (2TB), and a second one which serves as my media library drive - music, movies, etc (1TB).

    In terms of folder structures, I either use the default ones which come with Steam, for instance, or I keep it as simple as humanly possible (eg. Music > Artist > Album). Downloads are lumped in a single folder, wherein I may make subfolders for mass downloads of mods and such. Otherwise, Search & pray! With indexing turned off, because I like to hurt myself!

    Edited to add sizes and: bought a second 2TB external which I plan on using as a back-up for my music library, some DRM-free games, and whatever movies may strike me as worth preserving.

  • I've gone super organized to absolute dumped folders over the last decade. If you have a NAS, get organized. Everything on your computer, do more loosely.

    My rule with hobbies like electronics like PCB design prototyping and breadboarding, 3d printing, roadie bicycle stuff, etc., is that my collection of crap and organization scheme has failed when I forget what I have or can't find it when I need it. I avoid the rabbit hole of making organization a priority project or taking it too far by only targeting what I need to do in order to prevent these situations of missing items.

    The same goes for digital storage. My organization must be intuitive so that a year or more from now, I know where to find the thing at a glance.

    One trick I learned from managing multiple connected point of sale systems for a chain of retail stores is to name your files in a way that sorts naturally. For instance, use year-month-day in file naming as opposed to nonsensical date standards. With bikes in the bike shops it was

    • "Bike-
    • MTB/RDR/TRI/HYB/KID-
    • XS/SM/MD/LG/XL
    • (Brand)-
    • (Model)-
    • (Year)"

    Without a sales staff performing any searches I wanted bike types and sizes to naturally sort. I needed them to see exactly what was in stock in their store without thinking about the computer. I wanted them to immediately identify the range of choices available so that they could easily tell the customer what choices they have for immediate gratification. This involved me normalizing bike sizing to fit within my naming constraints as no bikes are sized the same way across brands. This is still how I think about naming schemes, they should always have sorting functionality built in. But don't take it so far that you can't remember the way you organized stuff without refamiliarizing yourself with the details.

  • File trees 100 folders deep lol. I keep all stuff synced across my machines, no actual backup though...

  • More the latter, I organise mostly by type (movies, series, music, podcasts, comics, books, photos, images etc) and use (workfiles, documents, resources, tutorials etc). There's was a whole subreddit about this, datacurator, not sure if something similar exists on Lemmy.

    • https://github.com/roboyoshi/datacurator-filetree

      Basically doing a variant / slim version for my needs

      I would advise against using dates in file/folder names for almost anything except for maybe photos and documents. Always pair with searchable keywords. Will you remember when exactly you downloaded that random picture when you wanna find it a few years later? Have fun looking through a hundred /year/month/day folders.

  • Depends on what it is. Currently, on my laptop, I have music organized by group followed by album if I have ripped a CD for backup in case my CD stops working. Got a lot of blanks, just in case, for free.

    Downloads isn't organized. Pictures are slightly organized, with images for background in a folder and a few other folders. Most everything in documents is in a folder inside the documents folder or a subfolder in the subfolders.

    Desktop has folder has mostly the important things in it, like folder for appimages, emulators, other programs and related files that require their own folder, and a few miscellaneous files. Organization is something I have prioritized a lot more on my laptop to ensure I don't end up having a situation like with my desktop where it's a shitshow.

    As for phone, I'm doing a lot better with organization because I set up a new phone I got maybe a month or less ago and have been doing good to organize. Just need to go into my SD card and fix some things up that haven't been organized for a long time, since my 2nd smartphone, back from ~2015-16. Mostly just music. Got over 500 audio files stored on an SD card, so you can imagine how insane it is to try and organize, especially if you feel daunted by that task like me.

    • downloads clear themselves out after 30 days
    • documents has all my projects and shit
    • pictures/videos has my processed stuff
    • larger (slower) hard drive has my raw video and photos
    • desktop has nothing, I haven’t used desktop icons in 10 years
56 comments